Statewide Ethics Training Application

July 11, 2024 Forum topics:

• Information and updates regarding the mandatory ethics training requirement for all State Employees
• SETA Phase 2 updates - information on monthly aggregate reporting and transitioning to employee-level training compliance data
• Understanding the training cycle in SETA
• Ethics Training Reporting Obligations for Agencies
• Training Opportunities with the COELIG Training Team

Phase 2 Update:

Agency Users should continue to report aggregate agency-wide training statistics every month - even if no training was conducted for the reporting period.  Additionally, agencies with employee data in SETA should be submitting monthly training statistics in addition to updating individual employee records to reflect employees who have completed live CETC training in the 2024 calendar year.

General Information:

• Individual employee training data will not automatically populate your monthly training submission.
• Agency Users must continue to report monthly and employee level data until further notice.
• SETA monthly and quarterly reports continue to utilize data reported in your monthly training data submissions. 
• State entities whose employee data is provided via the OSC Data Import - your data is automatically refreshed the 2nd of every month.
• Employees that complete the on-demand ethics refresher available in the Statewide Learning Management System ('SLMS') will automatically have their training records updated on or around the 15th of every month until further notice.
• Outlier agencies should prioritize providing COELIG with their employee HR roster information.

access the online application

• Step 1 – log into SETA and determine whether your state entity was included in the OSC Data Import or an Outlier Agency.
  • If your agency profile has employee names listed, you are part of the OSC Data Import. 
  • If your agency profile has zero employees listed, you’re an Outlier – it’s that simple.

• Step 2 – OSC Data Import
  • Review your agency employee information.
  • For employees whose state-issued email address is missing, please contact us for a customized template to help streamline importing email addresses for your employees.  Emails are required to be included for system-generated notifications and for employees who will attend a live ethics training session with the COELIG Training Team.
  • Compile a list of the employees that have completed the live Comprehensive Ethics Training Course in 2024.
  • Determine which method will be most efficient to update training records – utilizing our pre-formatted Employee Training template or updating training records directly from your agency profile in SETA. Refer to the ‘SETA | How to Enter Training Data in SETA’ instructions available below.
• Step 2 – Outlier Agency
  • Export the blank  pre-formatted Employee HR Records Excel template from SETA and refer to the ‘SETA | How to use the Employee HR Records Template’  guidance document available below for detailed instructions on what information to include when compiling employee information.

• Step 3 – Keep an eye on your inbox for updates and information from the COELIG Training Team regarding the phase 2 launch and an Ethics Forum on the phase 2 launch.

Phase 2 Update:

Agency Users should continue to report aggregate agency-wide training statistics every month - even if no training was conducted for the reporting period.  Additionally, agencies with employee data in SETA should be submitting monthly training statistics in addition to updating individual employee records to reflect employees who have completed live CETC training in the 2024 calendar year.

General Information on reporting aggregate agency-wide training totals:

You are required to submit training information EVERY month – even if no training was conducted during the reporting period.  In a case where no training was conducted, enter the number of active employees at your agency and enter the number zero ‘0’ in the applicable fields.

Required Aggregate Training Information

• Number of employees– For each reporting period (i.e., January 2024) enter the number of active employees at your agency. Active employees include those individuals who are on your agency payroll.  Do not include those employees who have left state service.
• Number of live CETC sessions conducted – Enter the number of live CETC sessions your agency conducted – this figure includes both instructor-led and remote live CETC sessions.
• Number of employees who Completed Live CETC – Enter the total number of employees that completed a live CETC in the applicable reporting period.  DO NOT include those that were enrolled and did not attend.
• Number of employees who completed the On-Demand CETC - either in the Statewide Learning Management System or other LMS.
• Combined Total (Live CETC and On-Demand CETC) – This information is automatically calculated in the Training Application by adding the total number of employees that completed the live CETC to the total number of employees that completed the on-demand CETC. 

Deadlines for Reporting Agency Training Information

• For the 2024 May, June and July reporting period – Agency Users will continue to submit their monthly aggregate training totals.  Your agency will be considered non-compliant should you fail to provide this information in a timely manner. 

• For future reporting periods:
  • OSC Data Import Entities: Will continue to report monthly agency-wide aggregate training totals until September 30^th.  We are requesting that all agencies under this category update their employee training records on or before September 30^th.
  • Outlier Agencies:  Will be handled on a case-by-case basis.  The priority for outlier agencies will be to provide us with their employee HR roster – this is a critical first step in being able to track and submit training completion data online.  In the interim, Outlier Agencies will continue to report aggregate agency-wide training totals until further notice. 

These dates are subject to change.

Report an application issue: For trouble-shooting assistance use our ‘Report an Issue’ webform.  To expedite resolution of your issue, please be sure to save a screenshot with the web address clearly visible if you are experiencing an error message.  Do not email us a screenshot or error message until a member of the Training Team has contacted you. 

REPORT AN ISSUE