Registration Terminations - New Feature as of 10/11/23
Enhancements to the Lobbying Application ('LA')
NEW FEATURE as of October 2023 – Two new functions have been released in COELIG’s online Lobbying Application (‘LA’) related to Registration Terminations.
Lobbyists and Public Corporations that want to terminate earlier than the end date specified in the lobbying agreement are now able to terminate the entire lobbying relationship within LA.
Additionally, the Lobbying Application will automatically terminate (1) Registrations with lobbying agreements that reach the end date specified in the agreement, and (2) all Registrations that reach December 31st of the second year of a biennial period – with no action required by the Lobbyist or Client.
*NOTE: This feature applies to all filers, including PDF ‘paper filers’.
Information for PDF ‘paper filers’
PDF ‘paper filers’ that want to terminate the lobbying relationship earlier than the end date specified in the lobbying agreement must notify the Commission within 30 days of the lobbying relationship ending. Refer to the ‘Procedure for Early Terminations by Clients and Paper Filers’ section below for more information.
Overview of the Termination Functions in LA
Refer to the step-by-step instructions ‘‘How to submit a Registration Termination in the Online Lobbying Application (‘LA’)’ for information on the following functions.
Auto-Terms | Registrations that automatically terminate in LA
No action is required. Lobbyists and Public Corporations will receive system-generated email notifications when a Registration has auto-terminated. The auto-term functionality applies to both online and PDF ‘paper filers’.
Early Terms | Registration Terminations that occur prior to the original end date of the lobbying relationship.
If a Lobbyist/Public Corporation wants to terminate early and files online, please log into the Application to submit your termination within 30 days of the lobbying relationship ending.
Re-engagement | Reactivating a Registration that has been previously terminated
- Online filers are no longer required to submit requests to withdraw a termination for a Registration that has been previously terminated. Online filers are able to easily amend a terminated Registration and upload a new lobbying agreement to resume lobbying activity.
- PDF ‘Paper Filers’ are required to mail a Registration Amendment to re-activate a Registration that has been previously terminated within the same biennial.
Coming Soon - Client Terminations
Client Terminations have not yet been implemented in LA. Clients who end the lobbying relationship earlier than the original end date are required to notify the Commission within 30 days of the lobbying relationship ending using the process outlined below.
Procedure for Client Terminations and Paper Filers
Notification of an early termination must be submitted by an authorized person and provide the required information. Refer to the sample termination letters for more information.
An authorized person can be any of the following individuals:
- CAO (or designee)
- Delegated Administrator
- Preparer
Notifications should preferably be submitted via email to [email protected] or may be submitted by regular mail to:
NYS Commission on Ethics and Lobbying in Government
Attn: Registration Unit – Client Terminations
540 Broadway
Albany, NY 12207
Termination Instructions
-
How to submit a Termination in LA
Technical 'click-here' instructions on how to submit a Registration Termination in the online Lobbying Application and how to re-engage an agreement that has already been terminated.
Download
Termination Sample Letters for PDF 'Paper' Filers
-
Sample Letter - Registration Termination
Use this letter as a sample letter for Registration Terminations related to 2019 and later year filings.
Revised 11/2/2022
Download
-
Sample Letter - Termination of Individual Lobbyist from Profile
Sample letter to assist Filers in terminating an Individual Lobbyist from an Organization Profile related to 2019 and later year filings.
For Paper PDF Filers only. Filers that utilize the online Lobbying Application must terminate Individual Lobbyists online.
Revised 11/2/2022
Download
-
Sample Letter - Client Termination
Use this letter as a sample letter for Client Terminations related to 2019 and later year filings.
Revised 11/2/2022
Download
Filing Due Dates
-
2023-2024 Lobbying Filing Due Dates
2023-2024 Filing due dates for Lobbyists, Clients, and Public Corporations
Revised 11/10/22
Download
-
2021-2022 Lobbying Filing Due Dates
2021-2022 Filing due dates for Lobbyists, Clients, and Public Corporations.
Revised 6/28/2022
Download
Lobbying Application Instructions
Below is a comprehensive list of instructions to assist Filers when navigating the online Lobbying Application 'LA'.
Please be advised of regular Lobbying Application Availability and System Maintenance.
Normal maintenance windows for the Lobbying Application ("LA") are scheduled, at minimum, for every Wednesday and Friday evening between 7 and 9 p.m., meaning access will be unavailable. Please save and/or submit any filings you are working on outside of those time periods.
-
How to Verify Your Email and Recertify Your Profile
For existing Filers. Required for the start of the 2021-2022 Biennial.
Revised 6/30/2022
Download
-
FAQ: NY.gov and Password Reset Instructions
FAQ on the NY.gov portal as well as step-by-step instructions on how to retrieve your NY.gov username and/or reset your password.
Revised 7/5/2022
Download
-
Step 1: How to create a NY.gov ID Account using the 'LA' Enrollment Link
New Filers only. Instructions for Filers that do NOT already have a personal NY.gov ID.
Revised 11/28/22
Download
-
Step 2: How to create your User Profile in the Lobbying Application
New Filers only.
Revised 11/28/2022
Download
-
How to File a Lobbyist Bi-monthly in LA
Technical 'click-here' instructions to help Filers navigate the online Lobbying Application when filing the Lobbyist Bi-monthly report.
Download
-
How to File a Disbursement of Public Monies Report in LA
Technical 'click-here' instructions to help Filers navigate the online Lobbying Application when filing the Lobbyist Disbursement of Public Monies Bi-monthly report.
Download
-
How to File a Public Corporation Bi-monthly in LA
Technical 'click-here' instructions to help Filers navigate the online Lobbying Application when filing the Public Corporation Bi-monthly report.
Download
-
How to File a Client Semi-Annual Report in LA
Technical 'click-here' instructions to help Filers navigate the online Lobbying Application when filing the Client Semi-Annual Report.
Download
-
How to File Source of Funding in LA
Technical 'click-here' instructions to help Filers navigate the online Lobbying Application when filing the Source of Funding Filing.
Download
Filing Instructions
-
Lobbyist and Public Corporation Registration Instructions
Instructions to file the Lobbyist/Public Corporation Statement of Registration.
Revised 10/10/2023
Download
-
Reportable Business Relationship Information
Information and instructions on what to report on a Reportable Business Relationship form.
Revised 11/28/2022
Download
-
Coalition Filing Requirements
Beginning with the 2021 Biennial Registration Period, the Commission’s regulations have been amended to simplify and clarify how Lobbying Activity by Coalitions should be disclosed. The following guidance will assist a Coalition in determining whether it is required to file Lobbying Reports as a Coalition, or if, instead, its Members are required to disclose their Coalition Contributions in their own Lobbying Reports. Applicable for filing years 2023 through 2021.
Revised 11/1/2022
Download
-
How to Properly Disclose Lobbying Activities Information
Please reference this document PRIOR to disclosing Lobbying Activities in the Lobbyist Statement of Registration, Lobbyist/Public Corporation Bi-Monthly Report, Disbursement of Public Monies Bi-Monthly Report, and the Client Semi-Annual Report. Applicable for the 2019-2020 and 2021-2022 Biennial.
Revised 11/28/2022
Download
-
Lobbyist Bi-monthly Filing Instructions
The purpose of this document is to provide Filers with further clarification of the information required to be disclosed in Bi-monthly Reports and Bi-monthly Amendments.
Revised September 2023
Download
-
Public Corporation Bi-monthly Filing Instructions
The purpose of this document is to provide Filers with further clarification of the information required to be disclosed in Public Corporation Bi-monthly and Bi-monthly Amendments.
Revised September 2023
Download
-
Client Semi-Annual Filing Instructions
The purpose of this document is to provide Filers with further clarification of the information required to be disclosed in Client Semi-Annual Reports and Client Semi-Annual Report Amendments.
Revised September 2023
Download
-
Source of Funding Filing Instructions
These instructions provide an overview of what information is needed to disclose Source of Funding.
Revised 11/30/22
Download
Lobbying Agreement Forms and Sample Letters
-
Lobbying Agreement Form - Employed Lobbyists
This form may be submitted with a Statement of Registration in lieu of a copy of a lobbying agreement or contract.
Revised 11/10/2023
Download
-
Lobbying Agreement Form - Retained Lobbyists
This form may be submitted with a Statement of Registration in lieu of a copy of a lobbying agreement or contract.
Revised 11/15/2023
Download
-
Unexecuted Lobbying Agreement Form and Instructions
This form may be used by a Retained Lobbyist who is prepared to register with the Commission, but has not received the signed (executed) Lobbying Agreement back from your Client.
Revised 12/1/2022
Download
-
Sample Written Authorization Letter - Retained Lobbyists
Use this sample written authorization letter for filing years 2023 through 2019.
Revised 10/20/2022
Download
-
Sample Written Authorization Letter - Employed Lobbyists
Use this sample written authorization letter for Employed Lobbyists for filing years 2023 through 2019.
Revised 10/20/2022
Download
-
Sample Agreement Authorization Change - Force and Effect
This sample letter advises the Commission of a change in the terms of an agreement/authorization for filing years 2023 through 2019.
Revised 10/20/22
Download
-
Designation Sample Letter
This sample letter allows a chief administrative officer of an organization to designate another individual to make and sign statement(s) and/or report(s). A "Designation Letter" is not necessary for filers utilizing the online filing system.
Please Note - The chief administrative officer may designate another to sign and file the reports, but this designation does not relieve the chief administrative officer of liability due to a failure to file, late filing or false filing of any report(s).
Revised 10/31/2022
Download
PDF Forms for Paper Filers
-
Lobbyist and Public Corporation Statement of Registration PDF Form
Writable PDF for Paper Filers. Use this form to file and submit your Lobbyist/Public Corporation Statement of Registration.
Revised 10/19/2022
Download
-
Business Relationship Form - State Person
Use this form to disclose a Reportable Business Relationship with a State Person.
Revised 10/19/2022
Download
-
Business Relationship Form - Entity
Use this form to disclose a Reportable Business Relationship with an Entity.
Revised 10/19/2022
Download
-
Reportable Business Relationship Questionnaire
This is for use by a Lobbyist or Client Organization to send to its equity partners, officers, directors or High-Level Individuals, as applicable, to determine whether such persons have Reportable Business Relationships that must be disclosed by the Lobbyist or Client Organization.
Revised 11/4/2022
Download
-
Lobbyist Bi-Monthly Report
Writable PDF for Paper Filers. Use this form to file and submit your Lobbyist Bi-Monthly Report.
Revised 10/19/2022
Download
-
Public Corporation Bi-Monthly Report
Writable PDF for Paper Filers. Use this form to file and submit your Public Corporation Bi-Monthly Report.
Revised 10/19/2022
Download
-
Lobbyist Disbursement of Public Monies Bi-Monthly Report
Writable PDF for Paper Filers. Use this form to file and submit your Lobbyist Disbursement of Public Monies Report.
Revised 10/19/2022
Download
-
Source of Funding Summary Statement Form
This form may be used by Beneficial Clients that are Paper (PDF) Filers. All Beneficial Clients are required to complete this PDF form or submit this statement in the online Lobbying Application. Completed PDF forms must be mailed to the Commission on Ethics and Lobbying. Beneficial Clients required to disclose information on Sources must complete and mail this form AND e-mail the pre-formatted Excel Spreadsheet to [email protected].
Mail completed forms to:
NYS Commission on Ethics and Lobbying in Government
540 Broadway
Albany, New York 12207
Revised 11/1/2022
Download
-
BLANK Pre-formatted Excel Spreadsheet for Source of Funding Disclosure
Please use this pre-formatted Excel Spreadsheet to disclose information on Sources for Source of Funding. PAPER Filers who meet the Expenditure Threshold and are required to disclose Source of Funding information MUST utilize the pre-formatted Excel Spreadsheet. The completed, original spreadsheet must be emailed to Commission staff at [email protected]; and should include your contact information and the name of the Beneficial Client to avoid filing delays.
ONLINE FILERS who meet the Expenditure Threshold and are required to disclose Source of Funding (“SoF”) information must either: utilize the Commission's online Lobbying Application (“LA”) to data-enter each Source individually; or complete and upload the pre-formatted Excel Spreadsheet provided by the Commission on Ethics and Lobbying.
Refer to the 'Instructions for Completing the Pre-formatted Excel Spreadsheet to Disclose Source of Funding Information' prior to completing the blank spreadsheet.
Please note - this spreadsheet will not immediately appear on your screen; it will be automatically download and appear in your 'downloads' folder, or at the bottom of your screen.
Download
Contact Lobbying Filings Specialist
For technical assistance, or help with Registrations, Lobbyist Bi-Monthly reports, Client Semi-Annual reports, and other lobbying-related disclosure forms, the Lobbying line is available from 8:30 A.M. to 4:30 P.M. Eastern Time, Monday through Friday, by contacting the main Commission phone number.
Contact us by phone:
Contact us by email:
Mailing Address:
New York State
Commission on Ethics and Lobbying in Government
540 Broadway
Albany, New York 12207