Filing Due Dates
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2023-2024 Lobbying Filing Due Dates
2023-2024 Filing due dates for Lobbyists, Clients, and Public Corporations
Revised 11/10/22
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2021-2022 Lobbying Filing Due Dates
2021-2022 Filing due dates for Lobbyists, Clients, and Public Corporations.
Revised 6/28/2022
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Lobbying Application Instructions
Below is a comprehensive list of instructions to assist Filers when navigating the online Lobbying Application 'LA'.
Please be advised of regular Lobbying Application Availability and System Maintenance.
Normal maintenance windows for the Lobbying Application ("LA") are scheduled, at minimum, for every Wednesday and Friday evening between 7 and 9 p.m., meaning access will be unavailable. Please save and/or submit any filings you are working on outside of those time periods.
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How to Verify Your Email and Recertify Your Profile
For existing Filers. Required for the start of the 2021-2022 Biennial.
Revised 6/30/2022
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FAQ: NY.gov and Password Reset Instructions
FAQ on the NY.gov portal as well as step-by-step instructions on how to retrieve your NY.gov username and/or reset your password.
Revised 7/5/2022
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Step 1: How to create a NY.gov ID Account using the 'LA' Enrollment Link
New Filers only. Instructions for Filers that do NOT already have a personal NY.gov ID.
Revised 11/28/22
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Step 2: How to create your User Profile in the Lobbying Application
New Filers only.
Revised 11/28/2022
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How to File a Lobbyist Bi-Monthly in LA
Technical 'click-here' instructions to help Filers navigate the online Lobbying Application when filing the Lobbyist Bi-Monthly report.
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How to File a Disbursement of Public Monies Report in the online Lobbying Application
Technical 'click-here' instructions to help Filers navigate the online Lobbying Application when filing the Lobbyist Disbursement of Public Monies Bi-monthly report.
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How to File a Public Corporation Bi-Monthly in LA
Technical 'click-here' instructions to help Filers navigate the online Lobbying Application when filing the Public Corporation Bi-Monthly report.
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How to File a Client Semi-Annual Report in LA
Technical 'click-here' instructions to help Filers navigate the online Lobbying Application when filing the Client Semi-Annual Report.
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How to File Source of Funding in LA
Technical 'click-here' instructions to help Filers navigate the online Lobbying Application when filing the Source of Funding Filing.
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Filing Instructions
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Lobbyist and Public Corporation Registration Instructions
Instructions to file the Lobbyist/Public Corporation Statement of Registration.
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Reportable Business Relationship Information
Information and instructions on what to report on a Reportable Business Relationship form.
Revised 11/28/2022
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Coalition Filing Requirements
Beginning with the 2021 Biennial Registration Period, the Commission’s regulations have been amended to simplify and clarify how Lobbying Activity by Coalitions should be disclosed. The following guidance will assist a Coalition in determining whether it is required to file Lobbying Reports as a Coalition, or if, instead, its Members are required to disclose their Coalition Contributions in their own Lobbying Reports. Applicable for filing years 2023 through 2021.
Revised 11/1/2022
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How to Properly Disclose Lobbying Activities Information
Please reference this document PRIOR to disclosing Lobbying Activities in the Lobbyist Statement of Registration, Lobbyist/Public Corporation Bi-Monthly Report, Disbursement of Public Monies Bi-Monthly Report, and the Client Semi-Annual Report. Applicable for the 2019-2020 and 2021-2022 Biennial.
Revised 11/28/2022
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Lobbyist Bi-Monthly Filing Instructions
These instructions provide an overview of what information is needed for the Lobbyist Bi-Monthly Report.
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Public Corporation Bi-monthly Filing Instructions
These instructions provide an overview of what information is needed for the Public Corporation Bi-Monthly Report.
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Client Semi-Annual Filing Instructions
These instructions provide an overview of what information is needed for the Client Semi-Annual Report.
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Source of Funding Filing Instructions
These instructions provide an overview of what information is needed to disclose Source of Funding.
Revised 11/30/22
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Registration, Lobbying Agreement Forms and Sample Letters
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Lobbyist and Public Corporation Statement of Registration
Writable PDF for Paper Filers. Use this form to file and submit your Lobbyist/Public Corporation Statement of Registration.
Revised 10/19/2022
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Lobbying Agreement Form - Employed Lobbyists
This form may be submitted with a Statement of Registration in lieu of a copy of a lobbying agreement or contract.
Revised 11/2/2022
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Lobbying Agreement Form - Retained Lobbyists
This form may be submitted with a Statement of Registration in lieu of a copy of a lobbying agreement or contract.
Revised 11/1/2022
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Unexecuted Lobbying Agreement Form and Instructions
This form may be used by a Retained Lobbyist who is prepared to register with the Commission, but has not received the signed (executed) Lobbying Agreement back from your Client.
Revised 12/1/2022
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Sample Written Authorization Letter - Retained Lobbyists
Use this sample written authorization letter for filing years 2023 through 2019.
Revised 10/20/2022
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Sample Written Authorization Letter - Employed Lobbyists
Use this sample written authorization letter for Employed Lobbyists for filing years 2023 through 2019.
Revised 10/20/2022
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Sample Agreement Authorization Change - Force and Effect
This sample letter advises the Commission of a change in the terms of an agreement/authorization for filing years 2023 through 2019.
Revised 10/20/22
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Designation Sample Letter
This sample letter allows a chief administrative officer of an organization to designate another individual to make and sign statement(s) and/or report(s). A "Designation Letter" is not necessary for filers utilizing the online filing system.
Please Note - The chief administrative officer may designate another to sign and file the reports, but this designation does not relieve the chief administrative officer of liability due to a failure to file, late filing or false filing of any report(s).
Revised 10/31/2022
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Reportable Business Relationship
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Business Relationship Form - State Person
Use this form to disclose a Reportable Business Relationship with a State Person.
Revised 10/19/2022
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Business Relationship Form - Entity
Use this form to disclose a Reportable Business Relationship with an Entity.
Revised 10/19/2022
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Reportable Business Relationship Questionnaire
This is for use by a Lobbyist or Client Organization to send to its equity partners, officers, directors or High-Level Individuals, as applicable, to determine whether such persons have Reportable Business Relationships that must be disclosed by the Lobbyist or Client Organization.
Revised 11/4/2022
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Bi-Monthly Guidance and Lobby Application Instructions
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Lobbyist Bi-Monthly Filing Instructions
These instructions provide an overview of what information is needed for the Lobbyist Bi-Monthly Report.
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Public Corporation Bi-monthly Filing Instructions
These instructions provide an overview of what information is needed for the Public Corporation Bi-Monthly Report.
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How to Properly Disclose Lobbying Activities Information
Please reference this document PRIOR to disclosing Lobbying Activities in the Lobbyist Statement of Registration, Lobbyist/Public Corporation Bi-Monthly Report, Disbursement of Public Monies Bi-Monthly Report, and the Client Semi-Annual Report. Applicable for the 2019-2020 and 2021-2022 Biennial.
Revised 11/28/2022
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How to File a Lobbyist Bi-Monthly in LA
Technical 'click-here' instructions to help Filers navigate the online Lobbying Application when filing the Lobbyist Bi-Monthly report.
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How to File a Disbursement of Public Monies Report in the online Lobbying Application
Technical 'click-here' instructions to help Filers navigate the online Lobbying Application when filing the Lobbyist Disbursement of Public Monies Bi-monthly report.
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How to File a Public Corporation Bi-Monthly in LA
Technical 'click-here' instructions to help Filers navigate the online Lobbying Application when filing the Public Corporation Bi-Monthly report.
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PDF Forms for Paper Filers
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Lobbyist and Public Corporation Statement of Registration
Writable PDF for Paper Filers. Use this form to file and submit your Lobbyist/Public Corporation Statement of Registration.
Revised 10/19/2022
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Lobbyist Bi-Monthly Report
Writable PDF for Paper Filers. Use this form to file and submit your Lobbyist Bi-Monthly Report.
Revised 10/19/2022
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Public Corporation Bi-Monthly Report
Writable PDF for Paper Filers. Use this form to file and submit your Public Corporation Bi-Monthly Report.
Revised 10/19/2022
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Lobbyist Disbursement of Public Monies Bi-Monthly Report
Writable PDF for Paper Filers. Use this form to file and submit your Lobbyist Disbursement of Public Monies Report.
Revised 10/19/2022
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Terminations
The process of terminating in the new lobbying application is currently under review and is unavailable to the filer at this time. Therefore, in the event a filer needs to terminate before this feature becomes available or until further instruction is provided, please notify the Commission either by mail, to 540 Broadway, Albany NY 12207 or via email, to [email protected]. Notification of a termination must be submitted by an authorized person (CAO or DA) and must provide the information requested in these sample letters.
Please note - requirements for when a Termination notice needs to be sent have changed in the Comprehensive Lobbying Regulations. Please refer to the regulations, specifically Part 943.10, for more information.
This termination procedure is temporary and will likely change for future filings once the lobbying application begins processing terminations. Please contact Commission staff should you have any questions regarding compliance so that we can advise you on the best form of action.
Commission staff will notify you as soon as your termination has been processed.
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Sample Letter - Registration Termination
Use this letter as a sample letter for Registration Terminations related to 2019 and later year filings.
Revised 11/2/2022
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Sample Letter - Termination of Individual Lobbyist from Profile
Sample letter to assist Filers in terminating an Individual Lobbyist from an Organization Profile related to 2019 and later year filings.
For Paper PDF Filers only. Filers that utilize the online Lobbying Application must terminate Individual Lobbyists online.
Revised 11/2/2022
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Sample Letter - Client Termination
Use this letter as a sample letter for Client Terminations related to 2019 and later year filings.
Revised 11/2/2022
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Client Semi-Annual Guidance and Lobby Application Instructions
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Client Semi-Annual Filing Instructions
These instructions provide an overview of what information is needed for the Client Semi-Annual Report.
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How to File a Client Semi-Annual Report in LA
Technical 'click-here' instructions to help Filers navigate the online Lobbying Application when filing the Client Semi-Annual Report.
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Source of Funding Guidance and Lobbying Application Instructions
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Source of Funding Filing Instructions
These instructions provide an overview of what information is needed to disclose Source of Funding.
Revised 11/30/22
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How to File Source of Funding in LA
Technical 'click-here' instructions to help Filers navigate the online Lobbying Application when filing the Source of Funding Filing.
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CSA and SoF PDF Forms and Excel Spreadsheet
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Client Semi-Annual Report
Writable PDF for Paper Filers. Use this form to file and submit your Client Semi-Annual Report.
Revised 11/18/2022
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Source of Funding Summary Statement Form
This form may be used by Beneficial Clients that are Paper (PDF) Filers. All Beneficial Clients are required to complete this PDF form or submit this statement in the online Lobbying Application. Completed PDF forms must be mailed to the Commission on Ethics and Lobbying. Beneficial Clients required to disclose information on Sources must complete and mail this form AND e-mail the pre-formatted Excel Spreadsheet to [email protected].
Mail completed forms to:
NYS Commission on Ethics and Lobbying in Government
540 Broadway
Albany, New York 12207
Revised 11/1/2022
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Source of Funding Pre-formatted Excel Spreadsheet
Use this form for all 2018 and prior year filings.
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BLANK Pre-formatted Excel Spreadsheet for Source of Funding Disclosure
Please use this pre-formatted Excel Spreadsheet to disclose information on Sources for Source of Funding. PAPER Filers who meet the Expenditure Threshold and are required to disclose Source of Funding information MUST utilize the pre-formatted Excel Spreadsheet. The completed, original spreadsheet must be emailed to Commission staff at [email protected]; and should include your contact information and the name of the Beneficial Client to avoid filing delays.
ONLINE FILERS who meet the Expenditure Threshold and are required to disclose Source of Funding (“SoF”) information must either: utilize the Commission's online Lobbying Application (“LA”) to data-enter each Source individually; or complete and upload the pre-formatted Excel Spreadsheet provided by the Commission on Ethics and Lobbying.
Refer to the 'Instructions for Completing the Pre-formatted Excel Spreadsheet to Disclose Source of Funding Information' prior to completing the blank spreadsheet.
Please note - this spreadsheet will not immediately appear on your screen; it will be automatically download and appear in your 'downloads' folder, or at the bottom of your screen.
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