Registration Terminations
Enhancements to the Lobbying Application ('LA')
Lobbyists and Public Corporations that want to terminate earlier than the end date specified in the lobbying agreement are now able to terminate the entire lobbying relationship within LA.
Additionally, the Lobbying Application will automatically terminate (1) Registrations with lobbying agreements that reach the end date specified in the agreement, and (2) all Registrations that reach December 31st of the second year of a biennial period – with no action required by the Lobbyist or Client.
*NOTE: This feature applies to all filers, including PDF ‘paper filers’.
Overview of the Termination Functions in LA
Refer to the step-by-step instructions ‘‘How to submit a Registration Termination in the Online Lobbying Application (‘LA’)’ for information on the following functions.
Auto-Terms | Registrations that automatically terminate in LA
No action is required. Lobbyists and Public Corporations will receive system-generated email notifications when a Registration has auto-terminated. The auto-term functionality applies to both online and PDF ‘paper filers’.
Early Terms | Registration Terminations that occur prior to the original end date of the lobbying relationship.
If a Lobbyist/Public Corporation wants to terminate early and files online, please log into the Application to submit your termination within 30 days of the lobbying relationship ending.
Re-engagement | Reactivating a Registration that has been previously terminated
- Online filers are no longer required to submit requests to withdraw a termination for a Registration that has been previously terminated. Online filers are able to easily amend a terminated Registration and upload a new lobbying agreement to resume lobbying activity.
Coming Soon - Client Terminations
Client Terminations have not yet been implemented in LA. Clients who end the lobbying relationship earlier than the original end date are required to notify the Commission within 30 days of the lobbying relationship ending using the process outlined below.
Procedure for Client Terminations and Paper Filers
Notification of an early termination must be submitted by an authorized person and provide the required information. Refer to the sample termination letters for more information.
An authorized person can be any of the following individuals:
- Responsible Party
- Preparer
Notifications should preferably be submitted via email to [email protected] or may be submitted by regular mail to:
NYS Commission on Ethics and Lobbying in Government
Attn: Registration Unit – Client Terminations
540 Broadway
Albany, NY 12207
Termination Instructions
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How to submit a Termination in LA
Technical 'click-here' instructions on how to submit a Registration Termination in the online Lobbying Application and how to re-engage an agreement that has already been terminated.
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Termination Sample Letters for PDF 'Paper' Filers
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Sample Letter - Termination of Individual Lobbyist from Profile
Sample letter to assist Filers in terminating an Individual Lobbyist from an Organization Profile related to 2019 and later year filings.
For Paper PDF Filers only. Filers that utilize the online Lobbying Application must terminate Individual Lobbyists online.
Revised 11/2/2022
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Sample Letter - Client Termination
Use this letter as a sample letter for Client Terminations related to 2019 and later year filings.
Revised 11/2/2022
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Filing Due Dates
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2023-2024 Lobbying Filing Due Dates
2023-2024 Filing due dates for Lobbyists, Clients, and Public Corporations
Revised 11/10/22
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2021-2022 Lobbying Filing Due Dates
2021-2022 Filing due dates for Lobbyists, Clients, and Public Corporations.
Revised 6/28/2022
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Lobbying Application Instructions
Below is a comprehensive list of instructions to assist Filers when navigating the online Lobbying Application 'LA'.
Please be advised of regular Lobbying Application Availability and System Maintenance.
Normal maintenance windows for the Lobbying Application ("LA") are scheduled, at minimum, for every Wednesday and Friday evening between 7 and 9 p.m., meaning access will be unavailable. Please save and/or submit any filings you are working on outside of those time periods.
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How to Verify Your Email and Recertify Your Profile
For existing Filers. Required for the start of the 2021-2022 Biennial.
Revised 6/30/2022
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FAQ: NY.gov and Password Reset Instructions
FAQ on the NY.gov portal as well as step-by-step instructions on how to retrieve your NY.gov username and/or reset your password.
Revised 7/5/2022
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Step 1: How to create a NY.gov ID Account using the 'LA' Enrollment Link
New Filers only. Instructions for Filers that do NOT already have a personal NY.gov ID.
Revised 11/28/22
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Step 2: How to create your User Profile in the Lobbying Application
New Filers only.
Updated 1/15/2025
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How to File a Lobbyist Bi-monthly in LA
Technical 'click-here' instructions to help Filers navigate the online Lobbying Application when filing the Lobbyist Bi-monthly report.
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How to File a Disbursement of Public Monies Report in LA
Technical 'click-here' instructions to help Filers navigate the online Lobbying Application when filing the Lobbyist Disbursement of Public Monies Bi-monthly report.
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How to File a Public Corporation Bi-monthly in LA
Technical 'click-here' instructions to help Filers navigate the online Lobbying Application when filing the Public Corporation Bi-monthly report.
Download
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How to File a Client Semi-Annual Report in LA
Technical 'click-here' instructions to help Filers navigate the online Lobbying Application when filing the Client Semi-Annual Report.
Download
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How to File Source of Funding in LA
Technical 'click-here' instructions to help Filers navigate the online Lobbying Application when filing the Source of Funding Filing.
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Filing Instructions
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Lobbyist and Public Corporation Registration Instructions
Instructions to file the Lobbyist/Public Corporation Statement of Registration.
Revised 11/27/2024
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Reportable Business Relationship Information
Information and instructions on what to report on a Reportable Business Relationship form.
Revised 11/27/2024
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Coalition Filing Requirements
Beginning with the 2021 Biennial Registration Period, the Commission’s regulations have been amended to simplify and clarify how Lobbying Activity by Coalitions should be disclosed. The following guidance will assist a Coalition in determining whether it is required to file Lobbying Reports as a Coalition, or if, instead, its Members are required to disclose their Coalition Contributions in their own Lobbying Reports. Applicable for filing years 2023 through 2021.
Revised 11/27/2024
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How to Properly Disclose Lobbying Activities Information
Please reference this document PRIOR to disclosing Lobbying Activities in the Lobbyist Statement of Registration, Lobbyist/Public Corporation Bi-Monthly Report, Disbursement of Public Monies Bi-Monthly Report, and the Client Semi-Annual Report. Applicable for the 2019-2020 and 2021-2022 Biennial.
Revised 11/28/2022
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Lobbyist Bi-monthly Filing Instructions
The purpose of this document is to provide Filers with further clarification of the information required to be disclosed in Bi-monthly Reports and Bi-monthly Amendments.
Revised 11/27/2024
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Public Corporation Bi-monthly Filing Instructions
The purpose of this document is to provide Filers with further clarification of the information required to be disclosed in Public Corporation Bi-monthly and Bi-monthly Amendments.
Revise11/27/24
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Client Semi-Annual Filing Instructions
The purpose of this document is to provide Filers with further clarification of the information required to be disclosed in Client Semi-Annual Reports and Client Semi-Annual Report Amendments.
Revised 11/27/24
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Source of Funding Filing Instructions
These instructions provide an overview of what information is needed to disclose Source of Funding.
Revised 11/27/24
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LA | Extension Request Instructions
The purpose of this document is to assist Filers with the submission of an Extension Request in COELIG’s Lobbying Application (‘LA’).
Revised September 2024
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Lobbying Agreement Forms and Sample Letters
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Lobbying Agreement Form - Employed Lobbyists
This form may be submitted with a Statement of Registration in lieu of a copy of a lobbying agreement or contract.
Revised 11/10/2023
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Lobbying Agreement Form - Retained Lobbyists
This form may be submitted with a Statement of Registration in lieu of a copy of a lobbying agreement or contract.
Revised 11/15/2023
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Unexecuted Lobbying Agreement Form and Instructions
This form may be used by a Retained Lobbyist who is prepared to register with the Commission, but has not received the signed (executed) Lobbying Agreement back from your Client.
Instructions revised 6/4/2024
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Sample Written Authorization Letter - Retained Lobbyists
Use this sample written authorization letter for filing years 2024 through 2019.
Revised 12/3/2024
Download
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Sample Written Authorization Letter - Employed Lobbyists
Use this sample written authorization letter for Employed Lobbyists for filing years 2024 through 2019.
Revised 12/3/2024
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Sample Agreement Authorization Change - Force and Effect
This sample letter advises the Commission of a change in the terms of an agreement/authorization for filing years 2024 through 2019.
Revised 10/20/22
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Source of Funding Summary Statement Form
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Source of Funding Summary Statement Form
This form may be used by Beneficial Clients that are Paper (PDF) Filers. All Beneficial Clients are required to complete this PDF form or submit this statement in the online Lobbying Application. Completed PDF forms must be mailed to the Commission on Ethics and Lobbying. Beneficial Clients required to disclose information on Sources must complete and mail this form AND e-mail the pre-formatted Excel Spreadsheet to [email protected].
Mail completed forms to:
NYS Commission on Ethics and Lobbying in Government
540 Broadway
Albany, New York 12207
Revised 11/1/2022
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PDF Forms for Paper Filers
Filers seeking a paper/PDF form should contact the Lobbying Help Desk at (518) 474-3973 or [email protected] for assistance.
Contact Lobbying Filings Specialist
For technical assistance, or help with Registrations, Lobbyist Bi-Monthly reports, Client Semi-Annual reports, and other lobbying-related disclosure forms, the Lobbying line is available from 8:30 A.M. to 4:30 P.M. Eastern Time, Monday through Friday, by contacting the main Commission phone number.
Contact us by phone:
Contact us by email:
Mailing Address:
New York State
Commission on Ethics and Lobbying in Government
540 Broadway
Albany, New York 12207