Filing Due Dates
Filing due dates for Lobbyists, Clients and Public Corporations
-
2023-2024 Lobbying Filing Due Dates
2023-2024 Filing due dates for Lobbyists, Clients, and Public Corporations
Revised 11/10/22
Download
-
2021-2022 Lobbying Filing Due Dates
2021-2022 Filing due dates for Lobbyists, Clients, and Public Corporations.
Revised 6/28/2022
Download
Lobbying Application Instructions
Instructions for navigating the JCOPE Lobbying Application for online filers.
-
How to File a Client Semi-Annual Report in LA
Technical 'click-here' instructions to help Filers navigate the online Lobbying Application when filing the Client Semi-Annual Report.
Download
-
How to File Source of Funding in LA
Technical 'click-here' instructions to help Filers navigate the online Lobbying Application when filing the Source of Funding Filing.
Download
-
2019-2020 How to File a Client Semi-Annual Report in LA
These instructions are intended to assist online Filers when navigating the online Lobbying Application. Technical 'click-here' instructions include how to file information for both the Client Semi-Annual Report and Reportable Business Relationship information.
For the 2019-2020 Biennial ONLY
Download
-
How to File your Source of Funding Information in LA
Refer to these technical 'click-here' instructions for assistance in navigating the online Lobbying Application.
Download
CSA Filing Instructions
The Lobbying Act requires that any Contractual Client retaining, employing or designating a Lobbyist or Lobbyists - whether or not any such Lobbyist was required to file a Statement of Registration or Bi-monthly Report – who reasonably anticipates that during the year an amount in excess of $5,000 in combined Reportable Compensation and Reportable Expenses for Lobbying will be expended or incurred, is required to submit a Client Semi-Annual Report.
-
Client Semi-Annual Filing Instructions
These instructions provide an overview of what information is needed for the Client Semi-Annual Report.
Download
-
Coalition Filing Requirements
Beginning with the 2021 Biennial Registration Period, the Commission’s regulations have been amended to simplify and clarify how Lobbying Activity by Coalitions should be disclosed. The following guidance will assist a Coalition in determining whether it is required to file Lobbying Reports as a Coalition, or if, instead, its Members are required to disclose their Coalition Contributions in their own Lobbying Reports. Applicable for filing years 2023 through 2021.
Revised 11/1/2022
Download
-
How to Properly Disclose Lobbying Activities Information
Please reference this document PRIOR to disclosing Lobbying Activities in the Lobbyist Statement of Registration, Lobbyist/Public Corporation Bi-Monthly Report, Disbursement of Public Monies Bi-Monthly Report, and the Client Semi-Annual Report. Applicable for the 2019-2020 and 2021-2022 Biennial.
Revised 11/28/2022
Download
-
2019-2020 Client Semi-Annual Information
Information and instructions on what to report on a Client Semi-Annual Report ('CSA') or CSA Amendment. For instructions on using the new LA, refer to "How to File a Client Semi-Annual Report in LA".
Only applicable for the 2019-2020 biennial period.
Revised 7/23/2019
Download
-
Lobbying Subjects for Registration, Bi-Monthly, and Client Semi-Annual Reports
This list provides options for Filers to report the subjects/issues they intend to be or are lobbying on at any given time. The list will be updated as new issues and topics arise.
Revised 7/8/2022
Download
Source of Funding Filing Instructions
Source of Funding (“SoF”) is a requirement for Client Filers, who meet the Expenditure Threshold, to disclose each Source who contributed more than $2,500 to the Client Filer to fund, in whole or in part, the Client Filer’s activities or operations.
Source of Funding disclosure is intended to provide the public with more information regarding the actual entities and individuals that support lobbying campaigns in New York State.
Every Beneficial Client is required to either: (1) Disclose Source(s) of Funding (‘SoF’); or (2) Indicate SoF reporting is not required. The information will be appended to every active CSA and Amended CSA of the affiliated Contractual Client(s) during the specified Reporting Period. A Beneficial Client may be the same as the Contractual Client.
-
Source of Funding Filing Instructions
These instructions provide an overview of what information is needed to disclose Source of Funding.
Revised 11/30/22
Download
-
2019 Source of Funding Information
The purpose of this document is to assist Client Filers (Lobbyists who lobby on their own behalf and Beneficial Clients) with the disclosure of Source of Funding (SoF) information in the Commission's Lobbying Application.
NOTE: This document is not intended to assist Client Filers in determining whether they have met the Expenditure Threshold and require reporting to the Commission on Ethics and Lobbying.
Download
-
Instructions for Completing the Excel Spreadsheet to Disclose SoF Information
Refer to these instructions when completed the pre-formatted Excel Spreadsheet to disclose information on Sources of Funding. Coming soon.
Download
-
EXAMPLE Spreadsheet for Source of Funding Filing
This spreadsheet is intended as an example to use as a guide while reading "Instructions for Completing the Excel Spreadsheet to Disclose SoF Information". Do not submit this as your Source of Funding disclosure.
Please note - this spreadsheet will not immediately appear on your screen; it will download automatically and appear in your 'downloads' folder, or at the bottom of your screen.
Download
-
BLANK Pre-formatted Excel Spreadsheet for Source of Funding Disclosure
Please use this pre-formatted Excel Spreadsheet to disclose information on Sources for Source of Funding. PAPER Filers who meet the Expenditure Threshold and are required to disclose Source of Funding information MUST utilize the pre-formatted Excel Spreadsheet. The completed, original spreadsheet must be emailed to Commission staff at [email protected]; and should include your contact information and the name of the Beneficial Client to avoid filing delays.
ONLINE FILERS who meet the Expenditure Threshold and are required to disclose Source of Funding (“SoF”) information must either: utilize the Commission's online Lobbying Application (“LA”) to data-enter each Source individually; or complete and upload the pre-formatted Excel Spreadsheet provided by the Commission on Ethics and Lobbying.
Refer to the 'Instructions for Completing the Pre-formatted Excel Spreadsheet to Disclose Source of Funding Information' prior to completing the blank spreadsheet.
Please note - this spreadsheet will not immediately appear on your screen; it will be automatically download and appear in your 'downloads' folder, or at the bottom of your screen.
Download
Designation Sample Letter
-
Designation Sample Letter
This sample letter allows a chief administrative officer of an organization to designate another individual to make and sign statement(s) and/or report(s). A "Designation Letter" is not necessary for filers utilizing the online filing system.
Please Note - The chief administrative officer may designate another to sign and file the reports, but this designation does not relieve the chief administrative officer of liability due to a failure to file, late filing or false filing of any report(s).
Revised 10/31/2022
Download
Reportable Business Relationship Filing Instruction and Questionnaire
-
Reportable Business Relationship Information
Information and instructions on what to report on a Reportable Business Relationship form.
Revised 11/28/2022
Download
-
Reportable Business Relationship Questionnaire
This is for use by a Lobbyist or Client Organization to send to its equity partners, officers, directors or High-Level Individuals, as applicable, to determine whether such persons have Reportable Business Relationships that must be disclosed by the Lobbyist or Client Organization.
Revised 11/4/2022
Download
PDF Forms for 'Paper Filers'
Refer to the applicable filing instructions prior to completing the form.
-
Client Semi-Annual Report
Writable PDF for Paper Filers. Use this form to file and submit your Client Semi-Annual Report.
Revised 11/18/2022
Download
-
2019-2020 Client Semi-Annual Report
The 2019-2020 Client Semi-Annual PDF form for paper Filers. Revised 7/6/2020
Download
-
Source of Funding Summary Statement Form
This form may be used by Beneficial Clients that are Paper (PDF) Filers. All Beneficial Clients are required to complete this PDF form or submit this statement in the online Lobbying Application. Completed PDF forms must be mailed to the Commission on Ethics and Lobbying. Beneficial Clients required to disclose information on Sources must complete and mail this form AND e-mail the pre-formatted Excel Spreadsheet to [email protected].
Mail completed forms to:
NYS Commission on Ethics and Lobbying in Government
540 Broadway
Albany, New York 12207
Revised 11/1/2022
Download
-
Instructions for Completing the Excel Spreadsheet to Disclose SoF Information
Refer to these instructions when completed the pre-formatted Excel Spreadsheet to disclose information on Sources of Funding. Coming soon.
Download
-
EXAMPLE Spreadsheet for Source of Funding Filing
This spreadsheet is intended as an example to use as a guide while reading "Instructions for Completing the Excel Spreadsheet to Disclose SoF Information". Do not submit this as your Source of Funding disclosure.
Please note - this spreadsheet will not immediately appear on your screen; it will download automatically and appear in your 'downloads' folder, or at the bottom of your screen.
Download
-
BLANK Pre-formatted Excel Spreadsheet for Source of Funding Disclosure
Please use this pre-formatted Excel Spreadsheet to disclose information on Sources for Source of Funding. PAPER Filers who meet the Expenditure Threshold and are required to disclose Source of Funding information MUST utilize the pre-formatted Excel Spreadsheet. The completed, original spreadsheet must be emailed to Commission staff at [email protected]; and should include your contact information and the name of the Beneficial Client to avoid filing delays.
ONLINE FILERS who meet the Expenditure Threshold and are required to disclose Source of Funding (“SoF”) information must either: utilize the Commission's online Lobbying Application (“LA”) to data-enter each Source individually; or complete and upload the pre-formatted Excel Spreadsheet provided by the Commission on Ethics and Lobbying.
Refer to the 'Instructions for Completing the Pre-formatted Excel Spreadsheet to Disclose Source of Funding Information' prior to completing the blank spreadsheet.
Please note - this spreadsheet will not immediately appear on your screen; it will be automatically download and appear in your 'downloads' folder, or at the bottom of your screen.
Download
Termination Sample Letter
The process of terminating in the new lobbying application is currently under review and is unavailable to the filer at this time. Therefore, in the event a filer needs to terminate before this feature becomes available or until further instruction is provided, please notify the Commission either by mail, to 540 Broadway, Albany NY 12207 or via email, to [email protected]. Notification of a termination must be submitted by an authorized person (CAO or DA) and must provide the information requested in these sample letters.
Please note - requirements for when a Termination notice needs to be sent have changed in the Comprehensive Lobbying Regulations. Please refer to the regulations, specifically Part 943.10, for more information.
This termination procedure is temporary and will likely change for future filings once the lobbying application begins processing terminations. Please contact Commission staff should you have any questions regarding compliance so that we can advise you on the best form of action.
Commission staff will notify you as soon as your termination has been processed.
-
Sample Letter - Client Termination
Use this letter as a sample letter for Client Terminations related to 2019 and later year filings.
Revised 11/2/2022
Download
Contact Lobbying Filings Specialist
For technical assistance, or help with Registrations, Lobbyist Bi-Monthly reports, Client Semi-Annual reports, and other lobbying-related disclosure forms, the Lobbying line is available from 8:30 A.M. to 4:30 P.M. Eastern Time, Monday through Friday, by contacting the main Commission phone number.
Contact us by phone:
Contact us by email:
Mailing Address:
New York State
Commission on Ethics and Lobbying in Government
540 Broadway
Albany, New York 12207